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A cover letter is an important document with your resume and cover letter when applying for a job. It helps you introduce yourself to the employer and explain why you are the right fit for the job. In 2025, hiring trends have changed with AI screening, ATS filters, and recruiters using automated tools to shortlist candidates. This makes it important to write a well-structured and personalized cover letter that stands out for job applications.
A strong cover letter can make a great first impression on employers and increase your chances of landing an interview. However, how do you write one that is unique?
In this blog, we'll walk you through the process of writing an effective cover letter step by step, along with examples and expert tips.
A cover letter is a document you submit alongside your resume or CV when applying for a job. It introduces you to the hiring manager and briefly summarizes your skills and experience. A well-written cover letter should be between 250 to 400 words.
A great cover letter complements your resume by highlighting key achievements, explaining employment gaps, or showcasing your passion for the role.
Shows your enthusiasm for the job and company.
Highlights key skills that match the job role.
Adds a personal touch beyond your resume.
2025 Update: The Role of AI & ATS in Cover Letters
Many companies use ATS filters to scan applications.
Using the right keywords in your cover letter for a job application improves your chances.
A well-structured cover letter format helps pass automated screenings.
A great cover letter format follows a simple structure:
Header: Your contact details, date, and employer's details.
Salutation: If at all feasible, address the hiring manager by name.
Introduction: Begin with an attention-grabbing and powerful beginning.
Body Paragraph(s): Highlight your skills, experience, and achievements.
Closing Paragraph: Show enthusiasm and ask for an interview.
Sign-Off: End professionally with "Best regards" or "Sincerely."
2025 Pro Tip: Keep your cover letter for resume one page long, use a clear font, and include keywords from the job description to pass ATS filters.
Personalize your cover letter for job application by addressing the hiring manager.
To create a strong opening for your cover letter, start by addressing the hiring manager by name whenever possible, as this adds a personal touch and shows genuine interest. If the name isn't available, use a department-specific greeting like "Dear Marketing Team." Begin with a compelling reason why you're excited about the job, connecting your skills and experiences with the company's mission.
Instead of a generic introduction like "I am applying for the [Job Title] position," make it engaging by highlighting a key achievement or passion relevant to the role.
For example
"As a digital marketer with a track record of increasing brand engagement by 200%, I was excited to see the [Job Title] opening at [Company Name], whose innovative approach to branding aligns perfectly with my expertise." This approach immediately captures attention and encourages the hiring manager to keep reading.
In the body section of your cover letter, focus on aligning your skills and experience with the job requirements while making your value clear. Use bullet points to highlight key achievements effectively.
What you bring to the company: Emphasize your core strengths and how they contribute to the company's success. Showcase how your background aligns with the role's responsibilities. "My experience in data analysis and market research directly matches the requirements for this role, allowing me to provide valuable insights for strategic decision-making.”
A specific, measurable achievement: Highlight a quantifiable success that demonstrates your impact. "At my previous job, I implemented a new sales strategy that boosted revenue by 30% within six months."
A strong call to action at the end of a cover letter or job application is essential to leave a lasting impression. Reaffirming your interest in the job shows enthusiasm and reinforces your genuine desire to contribute to the company. By politely requesting an interview, you not only express your eagerness to discuss how your skills and experience align with the role but also take a proactive step in the hiring process.
It's important to maintain a respectful tone while making it clear that you're eager for the opportunity to further elaborate on how you can add value to the team.
For Example
"I would love the chance to talk about how my data analysis abilities may help your team succeed. Can we schedule a time to talk?”
2025 Pro Tip: Add a P.S. line with a strong selling point – recruiters often read it first!
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
Hiring Manager's Name
[Company Name]
[Company Address]
Subject: Application for the Marketing Manager Position
Dear [Hiring Manager's Name],
I'm excited to submit my application to [Company Name] for the Marketing Manager position. With [X] years of experience in developing successful marketing campaigns and driving brand growth, I am eager to bring my expertise to your dynamic team.
In my previous role at [Previous Company], I led a team of marketers in executing data-driven strategies that increased brand awareness by [%] and boosted customer engagement. My ability to analyze market trends, optimize digital campaigns, and implement creative content strategies has helped businesses enhance their market presence and revenue.
What excites me most about [Company Name] is your commitment to [mention a unique aspect of the company, such as innovation, customer-centric approach, or industry leadership]. I am eager to contribute my skills in content marketing, SEO, and social media strategy to drive impactful results.
I welcome the opportunity to discuss how my experience and skills align with your needs. Kindly examine my resume, which is attached. I look forward to your response.
Best regards,
[Your Name]
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
Hiring Manager's Name
[Company Name]
[Company Address]
Subject: Application for the Software Engineer Position
Dear [Hiring Manager's Name],
I'm writing to [Company Name] to express interest in the role of software engineer. With a strong background in [mention relevant programming languages, e.g., Java, Python, or JavaScript] and a passion for building innovative solutions, I am excited about the opportunity to contribute to your development team.
At [Previous Company], I played a key role in designing and developing scalable applications that improved system performance by [%]. My experience in full-stack development, database management, and cloud technologies has equipped me with the skills to create efficient and user-friendly software solutions. I also enjoy collaborating with cross-functional teams to solve complex challenges.
I am particularly attracted to [Company Name] because of your work in [mention a specific project, technology, or value that interests you]. I would love the chance to apply my problem-solving skills and technical expertise to drive innovation within your organization.
I have attached my resume for your review. I would welcome the opportunity to discuss how I can contribute to your team. Looking forward to your response.
Best regards,
[Your Name]
[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]
Hiring Manager's Name
[Company Name]
[Company Address]
Subject: Application for [Job Title]
Dear [Hiring Manager's Name],
I'm very excited to submit my application to [Company Name] for the [Job Title] position. As a recent graduate from [University Name] with a degree in [Your Major], I am eager to apply my knowledge and passion for [Industry] in a professional setting.
During my academic journey, I gained hands-on experience in [mention internships, projects, or coursework relevant to the job]. At [Internship or Project Name], I developed skills in [mention relevant skills, e.g., data analysis, marketing strategy, or software development], which helped me understand the real-world applications of my studies.
I am particularly interested in [Company Name] because of [mention a unique aspect of the company that excites you]. I am eager to contribute my enthusiasm, creativity, and dedication to your team while continuing to learn and grow.
I have attached my resume for your review. I would be grateful for the chance to talk about how I might help your team. Looking forward to your response.
Best regards,
[Your Name]
Each sample cover letter for resume should be customized, highlight achievements, and use relevant cover letter format.
Use a generic, copy-paste cover letter for CV.
Not addressing the hiring manager.
Repeating information from the resume.
Making it too long (keep it to one page).
Spelling and grammar mistakes.
2025 Pro Tip: Use Grammarly or Hemingway Editor to proofread your cover letter for your resume.
Writing a cover letter in 2025 is about more than just listing your qualifications. It's an opportunity to make a personal connection with the hiring manager, showcase your unique skills, and express your passion for the role. By following the steps outlined in this blog and using the provided examples, you'll be well on your way to creating a cover letter that catches the attention of employers and helps you land that coveted interview.
A well-written cover letter for job applications makes a great first impression. Personalize your cover letter format, highlight achievements, and use ATS-friendly keywords. Want a head start? Download our free sample cover letter for resume and customize it to land your dream job!
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